Owner's Advantage guide
Lease Renewal Checklist: keep good tenants and never miss a deadline
One month of vacancy plus turnover often costs more than a year of modest rent increases. This lease renewal checklist gives you a calm, 120-day process so renewals never sneak up on you.
Lease Renewal Checklist — $12
A 120-day renewal timeline, rent-setting worksheet, and sample renewal offer.
Or get it inside The Complete Landlord Operating System ($49, all 5 guides).
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The 120-day renewal timeline
- 120 days out: review payment and maintenance history
- 100 days out: routine inspection with proper notice
- 90 days out: research comparable rents and local rent rules
- 75 days out: decide to renew, renew with changes, or not renew
- 60–90 days out: send the written renewal offer
- 30–45 days out: follow up and sign
- At renewal: update ledger, calendar, and insurance
How to set renewal rent
Start with market rent from comparables, consider a small loyalty discount for strong tenants, check it covers your costs, check any rent caps, and compare the gain against the cost of a vacancy.
Frequently asked questions
How early should I send a lease renewal offer?
Many landlords send it 60–90 days before the lease ends, or earlier if your state or city requires a longer notice for rent increases.
Do I need a new lease or just an addendum?
Either can work depending on your lease and state. The guide covers what the renewal document should include.
Is this legal advice?
No. Check local rent control and notice laws.
General educational information only — not legal advice. Landlord-tenant law varies by state and city; check your local law or consult a licensed attorney.
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Who wrote this
Fernando Castro
- Navy veteran
- Owns multiple rental properties
- Multiple real estate investments
- Has done multiple subject-to deals
- Licensed real estate agent
I'm a landlord who learned the hard way. Every checklist in here exists because something went sideways without it: a deposit I couldn't prove, a renewal I left too late, a notice I almost got wrong. The Navy taught me to run things off a checklist, because a checklist doesn't have a bad day. So I wrote mine down. Straight answers, real examples, no fluff.